How to Save Any Email Format as PDF

Emails have been the common way of communication in various formal and informal settings. It stores multiple pieces of data that need to be backed up and saved for reasons such as legal documentation and risk of data loss. And what is the common way of storing the emails? The easiest way is to simply convert it into a PDF. PDF format is found in all kinds of email clients and ensures the readability of data. In this blog, we will guide you on everything about the reasons behind email backup into PDF, the manual methods, and Shefware Email to PDF Converter.

Why do emails need to be saved as a PDF?

• Original Data Preserved

The PDF stores the data in the original text, images, attachments, and formatting without any modifications or alterations

• Cross Compatibility

PDFs are usually compatible with all devices, such as mobile phones, tablets, personal computers, and laptops, etc, and can be easily opened, viewed, and read.

• Hard Copy Access

PDFs are easily printable, i.e.means users can carry the hard copy and enable Email PDF Export, making it easier for the documentation and records.

• Secure & Confidential

The PDF Email Backup files are encrypted, helping to protect sensitive email content from unauthorized access.

• Collaborative & Sharing

PDFs can easily be stored and shared with others without any restrictions, which eventually leads to collaboration and teamwork.

• Advanced Search Filter

To remove the manual effort of searching for specific text, the PDFs provide an advanced search filter to search automatically.

• Readability

The PDFs are restored to the original text and font, so they display the exact text and maintain the document's readability.

• Batch Email to PDF

Users can batch convert Email to PDF for email archiving PDF and PDF Email Backup.

How to save any Email as a PDF via Gmail

• Go to your Gmail account on the browser or on the desktop version.
• Log in to your account after entering the credentials
• Click on any folder, and choose an email
• Select the three dots, and click on the Print option
• Choose Save as PDF as the destination folder
• Click on Save and download the email

How to save any Email as a PDF via Yahoo

• Go to Yahoo Mail and enter your credentials and log in to your account
• Click on any email to be printed, and click on “More” from the three dots
• Select Print from the drop-down menu that appears
• Choose Select as PDF and click on Save to continue
• Select the destination folder and click on save again.

How to save an email as a PDF via Thunderbird

• Launch Thunderbird and select any email
• Click on three lines and then click on Add-ons from the drop-down list
• Enter the Import/Export Tools NG and click on the " Add to Thunderbird option
• Choose the Thunderbird Folder, click on ImportExport Tools NG, and click on Export
• Choose PDF as the output format and select the destination path to export the PDF

How to save an email as a PDF in Outlook

• Launch Microsoft Outlook and open the inbox.
• Click on any email you want to convert into a PDF.
• Select the File Tab and click on the left side of the menu bar.
• Click on Printer and choose Microsoft Print to PDF from the drop-down list.
• Choose the destination path to store the email and click on " Save " to save the email as a PDF on the computer.

How to save an email as a PDF via the Shefware Email to PDF Converter Tool

Choose the Shefware Gmail Backup Tool or the email to PDF converter tool to easily convert email to PDF:

• Download the Shefware Gmail Backup Tool and install it on the system
• Click on Add account to either add the existing account or create a new one.
• Users can either add one account or multiple accounts via Single or Batch Mode, respectively.
• Select PDF as the output format, and then select the folders to be saved as a PDF.
• Apply filters such as Date Filter, Attachment Filter, and Incremental Mode.
• Choose the destination folder and click on Start Backup to convert the batch email to PDF.
• After the process completion, check your email in the chosen location path.

Conclusion

Saving an email into a PDF not only acts as a backup of data but is also adept for any legal documentation or professional environment. In this blog, we provided all kinds of methods as per the user’s needs and requirements. The manual methods gave an insight into email PDF Export, whereas the Shefware Email to PDF Converter Tool provided an easy way to convert Email to PDF for PDF Email Backup.